How AI can help run a smoother practice:

AI-Powered chatbot (free offer)

1. Cut Front Desk Overload
24/7 Replies – Chatbot handles common queries like hours or directions anytime.
Fewer Missed Calls – Free up phone lines by answering routine questions instantly.
More Time for Patients – Staff can focus on care, not repeating the same answers.

2. Improve Client Experience
Always-On Support – Instant help, even after hours, keeps clients happy.
Easy Booking – Clients book via chatbot, no need to call or email.
Aftercare & FAQs – Send clear instructions post-visit to boost compliance.

3. Grow Without Extra Staff
Turn Visitors into Clients – Greet website visitors, capture leads, prompt bookings.
Auto-Collect Client Info – Names, pets, contact details — all stored automatically.
Scale Smarter – Serve more clients without adding reception staff.

Personalised reminders

1. Keep Clients Engaged Post-Visit
Don’t let the conversation end at checkout. Personalised follow-ups help reinforce care instructions, encourage re-bookings, and show clients you care.

2. Boost Repeat Appointments
Send timely reminders for booster shots, check-ups, or grooming — all tailored to the pet and visit type — to keep your calendar full.
3. Strengthen Trust & Loyalty
A thoughtful follow-up feels personal. It turns a one-time visitor into a long-term client who recommends your practice.

Smart Follow-Up messages

1. Reduce No-Shows Automatically
Clients forget — AI doesn’t. Our smart reminder system texts clients ahead of time to confirm bookings and reduce last-minute cancellations.

2. Personalised, Not Robotic
AI customises reminders with names, pet info, and appointment details — so it feels like a helpful nudge, not a cold auto-message.

3. Save Staff Hours Every Week
No more manual texts or phone calls. Let AI handle reminders, follow-ups, and rebooking nudges while your team focuses on care.

4. Increase Rebooking Rates
Post-visit reminders encourage check-ups, vaccine boosters, or repeat treatments — helping you drive long-term client retention.

How does the free offer work?

  1. You Book a Quick Call
    We’ll learn about your clinic and confirm your website setup. No pressure — just a quick chat to see if it’s a fit.
  2. We Build & Install the Chatbot
    Our team will create a custom chatbot for your clinic, tailored to answer common client questions (e.g. opening hours, bookings, services). We’ll install it on your site — 100% free.
  3. You Test It Out, No Strings Attached
    You can use the chatbot completely free for 30 days. If it’s helping reduce calls and improve client experience, you can choose to keep it. If not, no problem — we’ll remove it, no hard feelings.


    Benefits:

  • ✅ Free Setup & Integration — We’ll install the chatbot on your website at no cost.

  • 💬 24/7 Instant Replies — Answer common client questions automatically, even after hours.

  • 📈 Proven to Reduce Calls — Free up your front desk by handling appointment queries, opening hours, and more.

Botanica. 2025